Why Do Employers Need Automated Employment Verification?
Verification of employment is a critical process in hiring, financial transactions, and regulatory compliance. Employers, lenders, and government agencies require verified employment data to ensure accurate records.
However, traditional Verification of Employment (VOE) methods involve time-consuming paperwork, communication delays, and the risk of human errors. HR teams manually gather employee records, respond to verification requests, and ensure compliance with labor laws—an inefficient process that often leads to missed deadlines and regulatory issues.
The best HR management systems automate VOE, providing speed, accuracy, and compliance while eliminating manual efforts. By integrating AI-driven solutions, businesses can enhance efficiency and reduce operational costs.
What Are the Challenges of Manual Employment Verification?
Manual Verification of Employment (VOE) presents multiple challenges that slow down operations and increase risks.
1. Time-Consuming Processes
Traditional VOE requires HR teams to retrieve records, respond to requests, and manually verify details, causing delays in hiring, mortgage approvals, and government audits.
2. Human Errors & Inconsistencies
Data mismatches, incomplete records, and human errors in the verification of employment can lead to legal disputes, compliance failures, and lost business opportunities. Employers often struggle with incorrect job titles, missing tenure details, and outdated salary information.
1. Time-Consuming Processes
Traditional VOE requires HR teams to retrieve records, respond to requests, and manually verify details, causing delays in hiring, mortgage approvals, and government audits.
2. Human Errors & Inconsistencies
Data mismatches, incomplete records, and human errors in the verification of employment can lead to legal disputes, compliance failures, and lost business opportunities. Employers often struggle with incorrect job titles, missing tenure details, and outdated salary information.
3. Compliance Risks
Failing to meet labor laws and verification standards can result in penalties, legal issues, and reputational damage. Industries like finance and healthcare have strict regulations requiring accurate verification of employment.
4. High Costs & Administrative Burden
The manual process is costly and labor-intensive, increasing HR workload and operational expenses. Businesses must allocate resources for record-keeping, compliance monitoring, and responding to verification requests.
By transitioning to an automated HR management system, companies can eliminate these inefficiencies and ensure seamless verification.
Related Article: Employment Background Check in the USA: What Companies Verify
What Are the Essential Features of the Best HR Management System for Employment Verification?
The best HR management system must provide real-time, accurate, and secure verification while ensuring compliance. The following features define the best HR management system for VOE automation:
1. Real-Time Data Access & Automated Requests
Employers can verify employment history instantly through digital records and automated requests, eliminating the need for manual data retrieval and communication delays.
2. AI-Powered Document Authentication
Advanced AI technology scans, validates, and authenticates employment records, ensuring fraud prevention and error-free verification.
3. Integration with Payroll & HR Systems
A robust system syncs with payroll, tax, and workforce management platforms, offering seamless verification of employment without manual cross-checking.
4. Customizable Compliance Tracking
Compliance requirements vary across industries. An HR automation system should provide customizable compliance tracking to meet federal, state, and industry-specific regulations, such as WOTC, IRS, and EEOC standards.
5. Secure & Confidential Data Handling
Employment data is sensitive and must be encrypted and securely stored to prevent unauthorized access, data breaches, or identity theft.
6. Instant Report Generation & Audit Trails
The ability to generate compliance-ready reports and maintain detailed audit trails helps HR teams streamline internal reviews and regulatory audits.
With these advanced features, businesses can enhance accuracy, security, and efficiency in VOE.
Related Article: Automated Verification of Employment: A Solution for HR Compliance
Does Walton Management Provide the Best HR Management System for Automating Verification of Employment?
Several HR management systems offer VOE automation, but selecting the right solution is crucial. The ideal system should offer seamless integration, compliance tracking, and AI-driven verification.
Why Walton Management’s HR System Stands Out?
Walton Management’s HR system stands out as a top choice for businesses due to its fully automated, compliance-driven features, specifically designed to handle high-volume employment verification requests. Since its inception in 1982, Walton has been the largest independently-owned provider of Point-of-Hire Tax Credits, Verification of Employment, and Unemployment Insurance Cost Reduction solutions.
What sets Walton apart is its advanced technology platform, which is proven to automate processes, streamline the user experience, and deliver exceptional results. The system easily integrates with leading payroll, applicant tracking, and onboarding platforms, making it simpler for businesses to manage Point-of-Hire Tax Credits, verify employment and income, and process Unemployment Insurance claims.
In addition to its powerful technology, Walton proudly partners with some of the biggest names in the industry, including Oracle, Applicant Pro, Criterion, and many others. To view the full list of Walton’s partners, visit https://waltonmgt.com/partners/.
Here are some key features that set it apart:
- AI-Driven Verification Process –: Unlike traditional HR systems that rely on manual data entry, Walton Management’s solution automates the entire Verification of Employment (VOE) process, reducing errors and processing time.
- Compliance with WOTC, IRS, and Labor Laws—: It is crucial to stay compliant. Walton Management’s system is built to meet federal, state, and industry-specific requirements, ensuring businesses avoid compliance risks.
- Seamless Integration with Major HR & Payroll Software —: The system synchronizes with payroll, tax credits, and workforce management platforms, eliminating the need for manual cross-referencing.
- Fast, Error-Free, and Cost-Effective Verification —: With real-time access to employment data, instant authentication, and fraud prevention measures, businesses save time and operational costs while improving accuracy.
For companies seeking a reliable, scalable, and compliant verification of employment solution, Walton Management offers a future-proof HR system that delivers efficiency, security, and compliance.
How to Decide the Right HR System for Your Business?
Selecting the best HR management system for Verification of Employment (VOE) requires evaluating key factors:
1. Scalability & Integration Capabilities
The best HR management system should be scalable to support business growth and seamlessly integrate with payroll, compliance, tax credit, and workforce management software. If your business handles high-volume verification requests, ensure the system offers bulk processing and API integrations. Even if you currently have only 1,000 employees, it’s important to plan for future growth. You can use Walton’s calculator at https://waltonmgt.com/verification-of-employment/ to estimate your annual savings now and see how they increase as your workforce expands.
2. Security & Compliance Standards
Employment data is highly sensitive, and companies must ensure their HR system adheres to strict security protocols. Look for a platform that provides end-to-end encryption, multi-factor authentication, and compliance with federal and state regulations, such as IRS, WOTC, and FCRA guidelines.
3. Customization & Reporting Features
Every business has unique HR requirements. A robust Verification of Employment (VOE) system should offer customizable reporting, real-time analytics, and automated compliance tracking. Customization ensures that your business meets industry-specific legal requirements while streamlining HR processes.
4. User Experience & Customer Support
A user-friendly HR system reduces training time and increases efficiency. Choose a solution that offers an intuitive dashboard, easy navigation, and strong customer support to assist with troubleshooting and onboarding.
5. Cost & ROI Considerations
While manual verification of employment incurs hidden costs in labor, delays, and compliance risks, an automated system provides a strong return on investment (ROI) by cutting administrative costs, preventing errors, and improving compliance efficiency. Walton Management’s HR system, for example, delivers cost-effective, automated verification of employment solutions that reduce HR workload and increase accuracy.
The Bottom Line
In today’s fast-evolving workplace, manual Verification of Employment (VOE) is outdated, inefficient, and costly. Companies must transition to an automated HR management system to ensure accuracy, compliance, and cost-effectiveness.
Walton’s HR management system enhances VOE efficiency by providing real-time verification, AI-driven accuracy, and seamless compliance tracking. Contact Walton Management to discover how our automated HR solution can save time, reduce costs, and ensure compliance.